Emergency Guide

The primary purposes of this plan are to: 1) clarify the responsibilities of the 1110 Bonifant Building owner and tenants with respect to emergency procedures; 2) provide emergency preparedness information; and 3) establish procedures that should be used during emergencies. For these purposes, a basic system of emergency procedures has been implemented by the building management to meet the requirements of state and local codes and establish building policy. In an emergency, the safety of personnel and the protection of property may largely depend on the actions taken by those individuals in the area of the emergency.

The effectiveness of any emergency plan depends on the active participation of employees at all levels. It is imperative, therefore, that all tenants and their employees and building personnel be familiar with this plan and be aware of the procedures contained within. In addition, tenants should prepare individual emergency plans for the protection of their employees and business assets.

This manual is to be distributed to all tenants of the 1110 Bonifant Building. The contents of this manual are based upon suggested guidelines developed by the owner and/or its agents in conjunction with the state and local fire prevention codes and other emergency information, such as that provided by the US Department of Homeland Security at ready.gov. This manual has been generated on behalf of the tenants at 1110 Bonifant as a guide to provide tenants with emergency planning information and to inform tenants of their responsibilities for emergency planning. Because of the obvious difficulty associated with predicting the scope and nature of any given emergency, this manual should be used as a suggested guide only and should not be relied upon as the ultimate determining factor of how to respond in the event of an emergency. A tenant’s ultimate response to any given emergency should be based upon (i) the kind of emergency presented, (ii) information provided by federal, state or local emergency authorities, and (iii) the tenant’s individual emergency plan.

General Instructions

I. Determination of Emergency and Communication Procedures

A. Owner Responsibilities

If the owner’s representative learns of an emergency, the representative will attempt to notify building occupants of authorities’ recommendations for evacuation or sheltering-in-place. Evacuation will be signaled by activating the fire alarm system.

B. Tenant Responsibilities

Tenants are responsible for monitoring emergency radio channels and other sources of emergency information, including media outlets, to learn of emergencies and recommended actions to be taken (i.e. whether evacuation or sheltering-in-place is required). Tenants should notify the owner’s representative if they learn of emergencies. Tenants are required to evacuate the building whenever the fire alarm is activated. Tenants are responsible for determining appropriate actions in other emergency situations.

II. FIRE EMERGENCY

To familiarize you with the proper terminology, the following is a list of some important fire safety features in our building:

Fire Alarm System: Any fire alarm reported to the main fire alarm control panel, automatically or manually, will initiate the building fire alarm system. The building fire alarm will automatically notify FireLine Corporation of the alarm, who in turn will notify the fire department. During an alarm situation, the strobe lights will flash and the bells will sound on the floor in alarm and the floors above and below and in the stairwells per Montgomery County Fire Code. This will continue until the Fire Department or building personnel have investigated the cause of the alarm and allayed any threat. The system is then reset.
Automatic Detectors: Ceiling mounted detectors monitor smoke and fire. Should a detector be activated by smoke, it will signal the main fire alarm panel, which in turn, manifests the location of the trouble, initiating a fire alarm, which alerts FireLine Corporation
Pull Stations: Red pull stations, located on each floor, have the same function as automatic detectors but require manual activation. Please do not block access to pull stations. When a pull system is activated, the fire alarm system will activate as discussed further above (See Fire Alarm System).
Fire Extinguishers: In accordance with code requirements, corridors and other areas are equipped with fire extinguishers.
Sprinkler System: The building is equipped with an overhead sprinkler system located throughout the building. In order for the sprinkler system to operate effectively, please do not block or store anything within two feet of sprinkler heads.

Stairwells: The stairwells must be used for evacuating the building in the event of a fire alarm. Stairwell doors will be automatically unlocked when the fire alarm is set off. Fire exits are located on the north and south sides of the building .

At the inception of a fire alarm, please use the stairwells to exit the building. If a lobby smoke detector is in alarm, all elevators will be recalled to the lobby and remain there until the alarm condition has been investigated and deemed safe. Tenants should not attempt to use the elevators during an alarm.

A. Owner Responsibilities

The building owner will provide emergency equipment as required to meet applicable local, state and federal building codes. The building owner will provide a fire evacuation plan and appoint an individual to act on behalf of the owner and to serve as a common point of contact for authorities and the Tenant Fire Wardens (see Guidelines for Tenant Fire Wardens).

B. Tenant Responsibilities

Each tenant should establish a plan for the evacuation of the personnel in their office. An internal chain of command should be developed and headed by a Tenant Fire Warden for each tenant suite (See Guidelines for Tenant Fire Wardens). The Tenant Fire Warden will act as your liaison in all emergency procedures. The responsibilities and level of authority of the Tenant Fire Warden(s) shall be the decision of the tenant.

If a tenant is occupying more than one floor, the tenant should have a Fire Warden for each floor. If there is more than one tenant per floor the Wardens for each tenant shall coordinate their emergency procedures. When the Tenant Fire Warden is chosen, his/her name is to be provided to building management. The Building’s owner point of contact is available for consultation with Tenant Fire Wardens in the use of fire protection systems and the fire escape routes.

Tenants should assign an aide to assist individuals with any special needs, and an alternate in the event the aide is not available.

Tenants should keep aisles and all means of egress clear of obstacles. Tenants should not store equipment in aisles or doorways, or block exits.

Tenants will be fully responsible for the education and training of their personnel for emergencies as outlined by the local fire prevention code.

Tenants are, and will be, responsible for all of their employees working during and after hours in case of emergency.

C. Duties And Responsibilities Of Tenant Fire Wardens

1. Each tenant should appoint a Tenant Fire Warden and an alternate.
2. Tenants which have employees located on multiple floors should appoint a Tenant Fire Warden for each floor. The activities of multiple Tenant Fire Wardens should be directed by one primary Tenant Fire Warden.
3. The Tenant Fire Wardens should:
a. Determine the location of the fire or other emergency.
b. Direct the evacuation of the floor assigned in accordance with the directions received and the following guidelines:
1). The Tenant Fire Warden(s) should direct the occupants of the assigned areas to the designated stairway as planned. In the event the initial exit route is unsafe due to smoke or other hazards, the Tenant Fire Warden(s) should select the next best means for evacuation.
2). The Tenant Fire Warden(s) should ensure that all occupants are notified of the emergency and that they proceed immediately to execute the fire and life safety plan.
c. The Tenant Fire Warden(s) should designate at least 2 “Searchers” to confirm that all persons are alerted and have vacated the premises to the designated exit area.

D. Searchers

Searchers should perform the following duties:
1. Determine that all persons in the space are alerted and have vacated the premises to the designated exit area.
2. Close all doors leading to or from the fire area as an endeavor to control the fire.
3. The “buddy system” should be used at all times. Searchers should leave the floor at the same time.

E. Fire Prevention & Safety Practices

Fire Prevention:
Never use immersion or portable heating devices (including space heaters).
¨ No toaster ovens in tenant suites.
Avoid electrical overloading. Avoid octopus plugs.
Do not plug high-voltage equipment into electrical outlets without prior notification to building management.
Never empty ashtrays into wastebaskets.
Never throw matches, cigarettes, cigars or pipe ashes into wastebaskets.
Follow building rules concerning smoking.
Store wastepaper at least eight feet from any operating machine or appliance.
Keep cleaning cloths, oily rags, etc. in approved fireproof containers.
Keep approved Fire Extinguishers available.
Fire Safety Practices
Never use the elevators for evacuation of the building.
If you must evacuate your area, do so in an orderly manner - don't panic, walk and do not run.
Assist handicapped persons to leave the building.
Know the location of the exit stairways before an emergency occurs.
Know the location of the Fire Extinguishers, how to operate them and what kind of fires they should be used on.
Obey the directions of your Floor Warden(s) or the fire department officials.
Stay in single file in the stairways as fire department personnel may be coming up the stairs.
In the event of a total building evacuation being necessary, proceed in an orderly manner to your pre-designated meeting area.

F. Fire Evacuation Procedures

In the event of an actual fire, all personnel in the building should take the following steps:

1. Should you discover the fire or smell smoke, alert personnel who may be immediately endangered, proceed to the nearest pull station to activate the alarm system, and if possible, dial 911 to notify the Fire Department.

2. If an activated fire alarm is heard or seen, all building personnel must immediately evacuate the building.

3. Close all doors behind you, most importantly, the door to the room where the fire is burning.

4. Evacuation of the building should be calm and orderly, without crowding or undue haste.

5. Descend the stairs carefully to the lobby level and exit directly.

6. Do not attempt to use the elevators during a fire alarm. If you are in an elevator at the time of a fire alarm, you will be brought to the lobby without stopping.

7. When evacuating, open doors carefully. A warm door should not be opened.

8. Stay low in smoke filled areas.

9. If trapped, seek safety in a room with a window and, preferably, a telephone to communicate with emergency personnel. Close all doors, seal cracks around doors and cover vent openings. Wait by the window and signal for help.

10. Once outside the building, all persons should move away from the building and out of the path of emergency personnel and vehicles, to avoid injury from falling debris and to avoid interfering with emergency personnel.

11. Do not break windows. Falling glass is a serious threat to pedestrians and firefighters below. If caught in smoke, take short breaths through your nose. Crawl to the escape - the air is better near the floor.

Fire extinguishers are provided on each floor for use by qualified personnel.

G. Individuals with Disabilities

With respect to individuals with disabilities, it is especially important to have a plan in place for their evacuation. If a member of your staff is unable to descend the stairs during a fire alarm:

If your company has appointed an aide or an Tenant Fire Warden, that person should take responsibility for assisting the disabled person down the stairs if the job is not so cumbersome that it impedes the safety of others.

Tenants are responsible for providing and carrying out evacuations procedures for any disabled persons in their offices.

However, if the person can not descend the stairs, the Montgomery County Fire Department has requested that you move the disabled person to the area on your floor right outside the stairwell door and immediately notify the Fire Department of the disabled persons' location in the building. If there is smoke on your floor, the person should be located inside the stairwell.

III. BIOLOGICAL AND CHEMICAL THREATS

A. Biological Threat

A biological attack is the deliberate release of germs or other substances that can make you sick. Many agents must be inhaled, enter through a cut in the skin or eaten to make you sick. Some biological agents, such as anthrax, do not cause contagious diseases. Others, like the smallpox virus, can result in diseases you can catch from other people.

¨ Public Health Officials will provide guidance in the event of a biological attack. It is important to watch TV, listen to the radio, or check the Internet for official news (emergency alert system) for the following:

1. Are you in the group or area that authorities consider in danger?
2. What are the signs and symptoms of the disease?
3. Are medications or vaccines being distributed? Where?
4. Who should get the medications and vaccinations?
5. Where should you seek emergency medical care if you become sick?

B. Chemical Threat

A chemical attack is the deliberate release of a toxic gas, liquid or solid that can poison people and the environment. Many people suffer from watery eyes, twitching, choking, difficulty breathing, nausea or lose of coordination. Causes for suspicion include many sick or dead birds, fish or small animals.

¨ If you see signs of a chemical attack:

Quickly try to define the impacted area or where the chemical is coming from, if possible
Take immediate action to get away
If the chemical is inside a building where you are, get out of the building without passing through the contaminated area, if possible
Otherwise if it is outside, following procedures below to “Shelter-in-Place”

C. Owner Responsibilities

Building owner will provide emergency equipment as required to meet applicable local, state and federal building codes. Building owner will provide an emergency evacuation plan and appoint an individual to act on behalf of the owner and to serve as a common point of contact for authorities and the Tenant Fire Wardens (see Guidelines for Tenant Fire Wardens).

D. Tenant Responsibilities

Tenants are responsible for monitoring emergency channels and notifying their employees and the building owner point of contact in the event of emergencies. Tenants are responsible for deciding whether to evacuate or shelter-in-place unless they are directed to evacuate the building by the owner’s point of contact.

Each tenant should establish an emergency plan for the evacuation or shelter in place of the personnel in their office. An internal chain of command should be developed and headed by a Tenant Fire Warden for each tenant suite (See Guidelines for Tenant Fire Wardens). As stated above Tenant Fire Wardens will act as your liaison in all emergency procedures. The responsibilities and level of authority of the Tenant Fire Warden(s) shall be the decision of the tenant

Tenants will be fully responsible for the education and training of their personnel for emergencies. Tenants are, and will be, responsible for all of their employees working during and after hours in case of emergency. Tenants should assign an aide to assist individuals with any special needs, and an alternate in the event the aide is not available.

E. Recommended Actions for Biological and Chemical Threats

1. Awareness and Reporting

Be aware of your surroundings and report any suspicious behavior to the management office immediately.

2. Medical and Decontamination Procedures

Medical treatment and decontamination should be handled by experienced professionals. Tenants should immediately call 911 in such emergencies. In extreme emergencies when professional medical personnel are not available, you may decide to decontaminate yourself, if so:

1.     Remove all clothing and other items in contact with the body. Contaminated clothing normally removed over the head should be cut off to avoid contact with the eyes, nose, and mouth.

2.     Put clothing into a plastic bag if possible.

3.    Look for a hose, fountain, or any water source of water, and wash with soap if possible, being sure not to scrub the chemical into your skin.

4.     Put on clean clothes that have not been contaminated

5.    Remove eyeglasses or contact lenses.

6. Quickly and calmly remove yourself from the area. Use caution not to cross contaminate other areas.

7. Cover your mouth and nose with layers of fabric that can filter the air and allow you to breathe. (Ex: T-shirt, handkerchief, towel or layers of tissue or paper towels

8. Contact authorities (call 911) for help as soon as possible.

3. “Shelter-in-Place” Procedures

a. Stay inside.
b. Lock and close doors, air vents, and dampers.
c. Fans and HVAC system should be turned off.
d. Take your emergency supply kit and move to an interior room (preferably one without windows).
e. Move to upper floors. In the case of a chemical release, the agents tend to concentrate in the lower levels (move to floors 2 or higher).
f. Do not use elevators. This will cause air movement.
g. Seal all windows, doors, air vents and any air gaps with duct tape and plastic sheeting. Ten square feet of floor space per person will provide sufficient air to prevent a dangerous level of carbon dioxide buildup for up to five hours.
h. Remain in the protected areas and be sure to take your battery-operated radio with you to listen for updated information.
i. Local authorities may not immediately be able to provide information on what is happening and what you should do. However, you should watch TV, listen to the radio or check the Internet often for official news and instructions, as they become available.

IV. NUCLEAR THREAT

A. “Dirty” Bomb

A “dirty” bomb is the use of common explosives to spread radioactive materials over a targeted area. It is not a nuclear blast. The force of the explosion and radioactive contamination will be more localized. While the blast will be immediately obvious, the presence of radiation will not be clearly defined until trained personnel with specialized equipment are on the scene. As with any radiation, you want to try to limit time exposure.

B. Nuclear Blast

A nuclear blast is an explosion with intense light and heat, a damaging pressure wave and widespread radioactive material that can contaminate the air, water, and ground surfaces for miles around.

In the event of either a “dirty” bomb or a nuclear blast, consider if you can get out of the area quickly or if it would be better to shelter-in-place. If you decide to shelter-in-place, select an area on the second floor or above, since the areas below ground in the building may have been contaminated with radioactive dust. Radiation travels in straight
lines from radioactive material which may be on the ground or on top of your
building or adjacent buildings

In order to limit the amount of exposure you are exposed to think about shielding, distance and time.

Shielding- If you have a thick shield between your self and the radioactive materials more of the radiation will be absorbed and you will be exposed to less.
Distance- The farther away you are from the blast and the fallout, the lower your exposure.
Time – Minimizing time spent exposed will also lower your risk.

Public Health Officials will provide guidance in the event of a nuclear blast. If you can do so safely you should reach an area where you can listen to radio or TV broadcasts by authorities so that you can follow their guidance.

C. Owner Responsibilities

D. Tenant Responsibilities

V. BOMB THREAT

Bomb threats are usually made by telephone and could be received by anyone in the building. Generally, the caller will hang up immediately after giving the threatening message. When this type of phone call is received, the receiver should try to remain calm and obtain as much information as possible from the caller. A form on the next page is provided so that you might record the answers to the following questions:

Where is the bomb?
What type of bomb is it?
Is the bomb concealed or disguised? What does it look like?
When is it scheduled to go off?
How did it get into the building?
What did the caller say?
What were the caller's sex, age, and accent?
Did the caller have a speech pattern (stuttering, slang, etc.)?
Was there any information as to the caller's location?
What time was the call received and to what phone number?
· Was the caller’s number identified by caller ID?

Immediately report any bomb threat to the police department (911) and to the property manager. Give as much information as possible in response to any questions asked by the police or property manager. Property management will also contact the police department who will make decisions concerning further action that may be required.

A. Bomb Threat Checklist

REMAIN CALM; KEEP THE PERSON TALKING; NOTE THE CONVERSATION

Date and time call received:_____________________________________________

Exact words used by caller __________________________________________________

QUESTIONS TO ASK THE CALLER:

1. When is the bomb set to go off? ____________________________________________

2. Where is the bomb? _____________________________________________________

3. What kind of bomb is it? _________________________________________________

4. What does it look like? ___________________________________________________

5. Why did you place the bomb? _____________________________________________

6. Who are you? _______________________________________________________

7. Where are you? _______________________________________________________

DESCRIPTION OF THE CALLER’S VOICE:

Male_____ Female____ Young____ Middle Aged_____ Old______

Accent_____ Speech Impediments_____ Tone of Voice_____ Sober_____

Is voice familiar? _____ Sounds like ______________________________________

Any characteristics of voice _________________________________________________

Background noises _______________________________________________________

Time caller hung up _______________________________________________________

Remarks ______________________________________________________

_______________________________________________________

B. Owner Responsibilities

C. Tenant Responsibilities

VI. MEDICAL EMERGENCIES

In a medical or related emergency, immediate notification to the proper authorities (911) is most important.

All medical emergencies, both minor and major, must be reported to building management with the following information:

Caller's name.

Floor and suite number.

Telephone number.

Nature of incident/injury/illness.

The person should be made as comfortable as possible. If the person is unconscious or on the floor, cover to keep warm until trained personnel or Paramedics arrive. DO NOT attempt to move the person.

Any personnel within the area with CPR or first aid training should be identified.

A. Owner Responsibilities

Building owner will provide emergency equipment as required to meet applicable local, state and federal building codes. Building owner will appoint an individual to act on behalf of the owner and to serve as a common point of contact for authorities and the Tenant Fire Wardens (see Guidelines for Tenant Fire Wardens).

B. Tenant Responsibilities

VII. EXPLOSIONS

Explosions usually occur without prior warning and are generally of short duration. Large explosions generally can be followed by smaller ones usually caused by ruptured and leaking gas lines. Should an explosion occur, the following actions should be taken:

Fall to the floor and take immediate shelter under tables, desks, or other objects that will offer protection against flying glass or debris.

Protect face and head with arms.

Telephone the Fire department and property manager as soon as safely possible.

A. Owner Responsibilities

B. Tenant Responsibilities

VIII. TORNADOES

A Tornado is a violent storm with whirling winds of tremendous speed, which appear as a rotating, funnel-shaped cloud. These short-lived storms are the most violent of atmospheric conditions and, over a small area, can be the most destructive. As a general rule, Tornadoes usually travel from southwest to northeast. Two definitions should be noted:

Tornado Watch - Tornadoes are expected in or near the area. Be alert for additional information.

Tornado Warning - Tornadoes have been sighted or indicated by radar. A tornado strike is very possible.

The procedures noted below should be followed if a tornado warning is announced by property management.

Remain Calm

During a tornado watch or warning, tenant should continuously monitor the radio and follow the advice of authorities. It is suggested that during this time individuals Shelter in Place in an interior area of their office suite, and avoid windows. If the local authorities deem it necessary to evacuate your floor, please follow their instructions. If you are advised to remain in the building, proceed to the garage. Do not use the elevators.

Telephone the Fire department and building security as soon as safely possible.

All building personnel will be notified when the storm conditions cease and it is safe to resume normal activities.

A. Owner Responsibilities

B. Tenant Responsibilities

IX. DISRUPTION OF ELECTRICAL SERVICE

In the event of a power failure, do not enter the stairways unless directed by authorities or your Tenant Fire Warden. Anyone trapped in disabled elevators is requested to remain calm, as their rescue will be affected as soon as possible. Special attention should be provided for the elderly and handicapped. A list of the same should be provided to your Tenant Fire Warden.

If a complete evacuation or any partial evacuation is required, do not remain in the lobby area. Proceed to the area designated in your emergency plan and avoid fire department and/or emergency operations.

A. Owner Responsibilities

B. Tenant Responsibilities

X. RECOMMENDED EMERGENCY SUPPLY KIT

Recommended items to assemble in an Emergency Supply Kit:

1. Battery-powered commercial radio with extra batteries

2. Nonperishable food and drinking water

3. Roll of duct tape and scissors

4. Plastic for the doors, windows and vents for the room in which you will seek shelter.

5. First aid kit- bandages, latex gloves, antibiotic towelettes, sterile dressings, antibiotic ointment, burn ointment, eye wash solution, aspirin or non-aspirin pain reliever

6. Sanitation supplies – soap, water and bleach

7. Flashlight and extra batteries

8. Face masks or dense- weave cotton material

9. Garbage bags

10. Evacuation map

11. Blankets

XI. EMERGENCY ELEVATOR PROCEDURES

*************Kone Elevator***************

1110 Bonifant is equipped with two passenger elevators. Each elevator has a number that can be found on the inside of the cab.

Both elevators have a telephone and emergency bells, for use when passengers have an emergency situation. If the bells sound during normal business hours, M-F, 8:00am – 5:00pm you should contact the property manager or maintenance person immediately.

**DO NOT ATTEMPT TO REMOVE PASSENGERS**

Emergency/Security Phone: Each elevator has one telephone clearly labeled inside every cab. When the button is pressed on the receiver, this phone automatically calls Kone Elevator, who monitors these lines 24 hours/day. Entrapments are given priority treatment by Kone Elevator, and building staff.

Fire Alarm Operation: When the building’s fire alarm system has been activated by an elevator lobby smoke detector, each elevator will automatically return to the lobby level one at a time and will not operate except by use of the fireman’s control feature (only authorized personnel can operate the elevators in this mode).

Emergency Power: If electrical service is lost to the building, the emergency battery backup will automatically activate and support the following system: fire/life safety systems, emergency lighting, and exit lights. Should power be lost contact the management staff immediately.

Elevator Malfunctions: Should an elevator not appear to operate in a normal function, immediately call the property manager, giving them the symptoms of operation.

XII. EVACUATION ROUTES

Tenants should prepare their own emergency plans which include maps of primary and secondary evacuation routes for their personnel. You may use floor plans which are marked with all evacuation routes for the building. In your plans, mark and label your primary evacuation route with a solid line. Mark and label your secondary route with a dotted line. Make sure that all personnel in your office know your primary and secondary routes. Tenant plans should also detail the location of your evacuation meeting place and your shelter-in-place meeting area.


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